Import Cosmetics to Vietnam: A Complete Guide for Global Brands
Why Vietnam’s Cosmetics Market is a Growing Opportunity
Vietnam’s beauty and personal care market is booming, offering significant opportunities for international cosmetics brands, supply chain companies, and distributors. With a market value projected to reach $3.7 billion by 2025, Vietnam is an attractive destination for global beauty products. However, importing cosmetics into Vietnam requires careful navigation of regulatory requirements, customs procedures, and compliance standards.
At Tron Chan Logistics, we specialize in helping international businesses import and distribute cosmetics in Vietnam smoothly and efficiently. This guide walks you through the entire import process—from regulatory compliance to customs clearance—while also showing how Tron Chan can simplify the journey for you.
Vietnam’s Regulatory Framework for Cosmetic Imports
The key regulation governing cosmetic imports in Vietnam is Circular No. 32/2019/TT-BYT, issued by the Ministry of Health. This mandates that all imported cosmetics must undergo a Product Declaration process to ensure consumer safety and compliance with local standards.
Failure to comply with these regulations can result in product seizure, fines, or even import bans. That’s why understanding the legal requirements is crucial for a smooth market entry.
Product Declaration Process for Cosmetics in Vietnam
Before shipping cosmetics to Vietnam, they must be registered through the Product Declaration process. This step ensures compliance with the Ministry of Health’s safety and labeling standards.
Step 1: Prepare Essential Documents
To complete the Product Declaration, you will need:
Business Registration Certificate (BRC) – Confirms the legal status of the importing company.
Certificate of Free Sale (CFS) – Issued by the regulatory authority in the exporting country. It must include the issuing authority’s details, product category, manufacturer’s information, and confirmation of free sale in the origin country. If your cosmetics originate from a CPTPP member country, the CFS requirement is waived, making the process faster and simpler.
Power of Attorney (POA): A formal letter from the manufacturer or product owner granting permission to the importer to distribute the product in Vietnam. This letter should be on the manufacturer’s official letterhead and must be signed by an authorized representative.
Product Information File (PIF):
While not explicitly required for the initial declaration, maintaining a comprehensive PIF can streamline the process and address any potential queries from the DAD. The PIF typically includes:
Product Formulation: A detailed breakdown of all ingredients, including their concentrations. The Ingredient List must comply with INCI (International Nomenclature of Cosmetic Ingredients) standards.
Safety Assessment: Documentation demonstrating that the product is safe for human use, often conducted by a qualified toxicologist.
Stability Data: Evidence showing that the product maintains its quality and efficacy throughout its shelf life under various conditions.
Microbiological Data: Information on the microbiological safety of the product, ensuring it is free from harmful microorganisms
Packaging and Labeling Information: Samples or descriptions of the product’s packaging and labels, ensuring compliance with Vietnamese regulations.
Intended Use Statement – Clearly defines the product’s purpose in compliance with Vietnamese regulations.
Step 2: Legalization of Documents
Certain documents, like the CFS and POA, must go through a legalization process in the exporting country:
Notarization – Certification by a Notary Public.
Foreign Affairs Authentication – Verification by the Department/Ministry of Foreign Affairs.
Vietnamese Embassy Legalization – Final authentication at the Vietnamese Embassy or Consulate.
Step 3: The Product Declaration to the Ministry of Health
After preparing and legalizing documents, the next step is to submit them to the Drug Administration of Vietnam (DAV) under the Ministry of Health. If approved, a Notification Receipt will be issued, allowing the product to be imported and distributed.
Step 4: Compliance with Marketing Claims
Vietnam has strict regulations on what can and cannot be claimed about cosmetic products. The following claims are not allowed:
Hair Care Products: Cannot claim to treat hair loss or permanently eliminate dandruff.
Skin Care Products: Cannot claim to treat acne, fungal infections, or scars.
Oral Hygiene Products: Cannot claim to prevent or treat dental diseases.
Deodorants/Antiperspirants: Cannot claim to fully prevent sweating.
Fragrances/Perfumes: Cannot claim to influence emotions or hormones.
Importing Cosmetics into Vietnam: Step-by-Step Process
Once your product declaration is approved, the next step is to import your cosmetics into Vietnam. Here’s a detailed breakdown of the customs process:
Step 1: Choose Your Import Method
There are two options for international businesses importing cosmetics into Vietnam:
Set Up a Local Trading Company – Requires obtaining an import license and handling customs on your own or assign the company as your distributor in Vietnam.
Use Tron Chan’s Importer of Record (IOR) Service (Recommended for international brands) – We act as your local importer, managing all compliance and customs requirements & distributing the goods in Vietnam on your behalf.
Step 2: Prepare Import Documents
Cosmetic Product Declaration Sheet (as approved in Section 1)
Contract/Purchase Order
Invoice/Packing List
Bill of Lading or Airway Bill
Additional required documents (if applicable)
For a complete list of required import documents, check out: 🌐 Tron Chan Blog: Essential Import-Export Documents for Vietnam
Step 3: Identify HS Code & Estimate Duty and Taxes
Each cosmetic product is classified under a Harmonized System (HS) Code, which determines its import duty and tax obligations. Here are common HS codes for cosmetics:
HS Code | Product Description | VAT (%) | Import Duty (%) |
33030000 | Perfumes and toilet waters | 10 | 18 |
33041000 | Lip makeup preparations | 10 | 20 |
33042000 | Eye makeup preparations | 10 | 22 |
33043000 | Manicure and pedicure preparations | 10 | 22 |
33049100 | Powders (compressed/non-compressed) | 10 | 22 |
33049990 | Other cosmetics (serums, emulsions, masks) | 10 | 20 |
34013000 | Facial cleansers | 10 | 27 |
Note: HS codes and tax rates may change. For updated rates, refer to:🌐 Tron Chan Blog: Import Duty & VAT Calculation
Step 4: Submit to Customs Authority
Your shipment and documents must be submitted to Vietnam Customs for approval. This process typically includes:
Customs declaration submission
Product inspection (if required)
Tax and duty payment
Step 5: Customs Clearance & Final Delivery
Once approved, your products are cleared for distribution in Vietnam. Tron Chan ensures a seamless transition from customs to your warehouse, retailers, or online marketplace.
Key Takeaways for Cosmetic Importers
✅ Ensure all documents are accurate, complete, and properly legalized.
✅ Verify that ingredients and product claims comply with Vietnamese regulations.
✅ Take advantage of the CPTPP exemption if applicable.
✅ Seek expert guidance from a local import specialist to stay updated on regulatory changes.
Why Work with Tron Chan for Your Cosmetics Imports?
✅ Regulatory Expertise
We have extensive knowledge of Vietnamese import laws and regulations to ensure full compliance.
✅ Hassle-Free Importer of Record (IOR) Service
For brands without a local presence, we act as your official importer, handling all licensing, customs, and documentation.
✅ Reliable Logistics & Supply Chain Support
From customs clearance to last-mile delivery, our established logistics network ensures your products reach their destination smoothly.
✅ Time & Cost Savings
Avoid the hassle of setting up a local entity. Let us handle everything while you focus on growing your business.
Ready to Import Cosmetics to Vietnam? Let’s Talk!
Tron Chan Logistics is here to simplify your import journey. Whether you're a global brand, distributor, or supply chain company, we’ll handle the heavy lifting so you can focus on expanding in Vietnam’s thriving cosmetics market.
📩 Email: info@tronchan.com
🌐 Website: www.tronchan.com